Privacy Notice

The Map Room is owned and operated by Michele Danielle LLC, trading as The Map Room. Michele Danielle LLC is the data controller for the personal information described in this notice — we decide what is collected, why, and how it is protected.

Agents: when you create an account we store your email address, password (encrypted — we can never read it), and any branding details you add such as your display name, brokerage, photo, and logo. Reports you create — property addresses, comparable sales, and pricing — are stored in your account.

Report visitors: when you open a shared report link, we ask for your name and email address (phone and message are optional) before showing the full report. This information is shared with the agent who created the report so they can follow up with you.

Payments: subscriptions are processed by Paddle. We never see or store your card number; we only record the subscription status, plan, and amount.

Agents can only see their own reports and the leads submitted on their own shared links. Agents cannot see other agents' data.

A shared report link shows only that one report, read-only, to anyone who has the link. Agent account email addresses are never shown publicly — only the branding an agent chooses to display (name, brokerage, photo, logo).

Visitor contact details submitted on a shared report are visible only to the agent who owns that report. They are never shown to other visitors or agents.

Anyone who has a shared report link can open it — treat links like you would a printed report you hand out. Agents can set links to expire after 7, 30, or 90 days, or revoke a link at any time, which immediately disables it.

Agents can edit or delete their reports and leads at any time from their dashboard, and can revoke shared links instantly.

Visitors who submitted their details on a report can ask the agent who shared the link to delete their information. Agents can delete any lead with one click.

To delete your agent account and all associated data, contact us and we will remove it.

All data is stored in an encrypted cloud database with row-level access rules enforced on every request. Passwords are handled by our authentication provider and are never stored in readable form. Payment card data never touches our servers.

• Performance of a contract — creating and running your account, storing your reports, branding, and shared links, and managing your subscription.
• Legitimate interests — keeping the service secure, preventing fraud and abuse, understanding how features are used so we can improve them, and passing a client's enquiry to the agent who shared a report with them.
• Consent — optional details a client chooses to add on a shared report (phone, message) and any marketing emails. You can withdraw consent at any time.
• Legal obligation — tax, accounting, and responding to lawful requests.

• Service providers — cloud hosting, database, authentication, and email delivery providers who process data on our instructions.
• Paddle — our reseller and Merchant of Record, for the sale of subscriptions, subscription management, payments, invoicing, and tax compliance.
• Professional advisers — accountants or legal advisers where needed.
• Authorities — where we are required to disclose by law.

We do not sell personal information.

Account and report data is kept for as long as your account is active. If you close your account, or after a long period of inactivity, we delete or anonymise your data. Leads submitted on a shared report are kept until the agent deletes them or closes their account. Records we must keep for tax or accounting reasons are retained for the period the law requires.

Depending on where you live, you can ask us to give you a copy of your data, correct it, delete it, restrict or object to how we use it, provide it in a portable format, or withdraw consent. You can also complain to your local data protection authority. Contact us and we will respond within one month.

We use only essential cookies and local browser storage needed to keep you signed in, to remember that a client has already unlocked a shared report, and to keep the site secure. We do not use advertising cookies. You can clear or block cookies in your browser settings, though signing in will not work without the essential ones.

Questions about your privacy, or a data deletion request? Contact Michele Danielle LLC through the support link in your dashboard, or contact the agent who shared a report with you. See also our Terms & Conditions and Refund Policy.